Notion

Notion is an all-in-one workspace that combines notes, documents, wikis, databases, and project management. It has become the default tool for knowledge management at startups and is used by millions of teams worldwide.

One Tool for Everything

Notion replaces separate tools for note-taking, documentation, task management, and simple databases. A single workspace can hold your meeting notes, product roadmap, company wiki, and CRM all linked together.

What You Get on the Free Plan

• Unlimited pages and blocks - No limits on content for individual users
• Share with 10 guests - Invite external collaborators to view or edit specific pages
• API access - Connect Notion to other tools and automate workflows
• Templates gallery - Hundreds of pre-built templates for common workflows
• Web clipper - Save web pages directly to your workspace
• Real-time collaboration - Work on pages simultaneously with others

What to Know

The free plan is very generous for individuals. The 10 guest limit and lack of team spaces are the main restrictions. For teams, paid plans start at $10/member/month. Large Notion databases can become slow, and offline support is still limited compared to native apps.